PRESIDENT

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• Oversees and coordinates the work of an executive board to run a PTSA effectively

• Presides at PTSA board and association meetings

• Serves as the official contact, communicator and representative of a PTSA

• Designated as an authorized signer for PTSA checks, contracts and authorizations for payment

• Serves as ex-officio member of all committees except the nominating committee

• Works with other PTSA leaders to connect families, school and community to support student success​

 

• CAPTA Job Description

 

1st EXECUTIVE VICE PRESIDENT - WAYS AND MEANS

 

• Works as the primary aide to the president

• Helps lead a PTSA towards specific goals consistent with PTSA purposes and policies

• Performs president’s duties in his or her absence

• Carries out other duties outlined in unit bylaws and standing rules or as assigned

 

• CAPTA Job Description

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2nd EXECUTIVE VICE PRESIDENT - MEMBERSHIP

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The PTA membership vice president works with the membership committee to plan the annual membership campaign. The membership vice president is responsible for creating and implementing a membership plan, promoting membership throughout the year, providing membership reports at PTSA board and association meetings, collecting dues, and distributing membership cards.

 

• ​​CAPTA Job Description

 

RECORDING SECRETARY

 

• Takes minutes at board and association meetings

• Co-signs formal papers with president: authorizations for payment, resolutions and formal letters

• Handles PTA correspondence as directed by the president

• Maintains and preserves PTA records and important documents to pass on at the end of the term

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• CAPTA Job Description

 

TREASURER

 

• Maintains permanent records to track unit funds and financial transactions

• Chairs budget committee and prepares annual budget for adoption by the association

• Pays all PTA bills as authorized by board or association

• Prepares reports for every board and association meeting and an annual financial report

• Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates

 

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Attachments:

 

• CAPTA Job Description

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FINANCIAL SECRETARY

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• Works closely with the treasurer and other financial officers in handling PTA funds

• Keeps a record of all PTA funds collected, deposited and disbursed

• Prepares monthly and annual financial reports

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• CAPTA Job Description

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AUDITOR

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• Audits the books and financial records of a PTSA to determine their accuracy

• Presents written reports on audits to the board and the association for adoption

• Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws

• CAPTA Job Description

 

PARLIAMENTARIAN

 

 

• Assists the president to manage meetings and advises on parliamentary procedure

• Chairs bylaws committee to review unit bylaws each year and revise bylaws every three years

• Arranges nominating committee’s first meeting, providing information on nomination and election process

 

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Attachments:

 

• CAPTA Job Description

• Parliamentary Procedure

• Bylaws and Standing Rules

• Nominations and Elections

 

HISTORIAN

 

• Captures, assembles and preserves record of activities and achievements of a PTSA

• Collects volunteer hours for PTSA meetings and events

• Completes and submits the PTSA Unit-Annual Historian Report to council/district PTSA

• Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever

• Copies for minutes, procedure book and, if applicable, president’s memory book

• Displays or presents brief overview of PTSA year at meeting near the end of the school year

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Standing Chairs

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AWARDS & SCHOLARSHIPS

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GRAD NIGHT 

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A PTA/PTSA Graduation/Prom Night event is coordinated by a committee whose chairman is an appointed or elected member of the executive board. The committee members can include other members of the board, the principal, a faculty member, the president (ex officio) and other PTA members appointed by the president. The major responsibility of this committee is to provide a safe, healthy, legal and supervised recreational event for students in cooperation with the community. A secondary responsibility may be to raise necessary funds to host the event.

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HOSPITALITY

 

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Attachments:

 

• CAPTA Job Description

• PTA Unit – Annual Historian Report Form