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PTSA Leader Positions


  • Oversees and coordinates the work of an executive board to run a PTSA effectively

  • Presides at PTSA board and association meetings

  • Serves as the official contact, communicator and representative of a PTSA

  • Designated as an authorized signer for PTSA checks, contracts and authorizations for payment

  • Serves as ex-officio member of all committees except the nominating committee

  • Works with other PTSA leaders to connect families, school and community to support student success​





  • Works as the primary aide to the president

  • Helps lead a PTSA towards specific goals consistent with PTSA purposes and policies

  • Performs president’s duties in his or her absence

  • Carries out other duties outlined in unit bylaws and standing rules or as assigned



The PTA membership vice president works with the membership committee to plan the annual membership campaign. The membership vice president is responsible for creating and implementing a membership plan, promoting membership throughout the year, providing membership reports at PTSA board and association meetings, collecting dues, and distributing membership cards.





  • Takes minutes at board and association meetings

  • Co-signs formal papers with president: authorizations for payment, resolutions and formal letters

  • Handles PTA correspondence as directed by the president

  • Maintains and preserves PTA records and important documents to pass on at the end of the term




  • Maintains permanent records to track unit funds and financial transactions

  • Chairs budget committee and prepares annual budget for adoption by the association

  • Pays all PTA bills as authorized by board or association

  • Prepares reports for every board and association meeting and an annual financial report

  • Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates





  • Works closely with the treasurer and other financial officers in handling PTA funds

  • Keeps a record of all PTA funds collected, deposited and disbursed

  • Prepares monthly and annual financial reports


  • Audits the books and financial records of a PTSA to determine their accuracy

  • Presents written reports on audits to the board and the association for adoption

  • Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws

  • CAPTA Job Description





  • Assists the president to manage meetings and advises on parliamentary procedure

  • Chairs bylaws committee to review unit bylaws each year and revise bylaws every three years

  • Arranges nominating committee’s first meeting, providing information on nomination and election process







  • Captures, assembles and preserves record of activities and achievements of a PTSA

  • Collects volunteer hours for PTSA meetings and events

  • Completes and submits the PTSA Unit-Annual Historian Report to council/district PTSA

  • Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever

  • Copies for minutes, procedure book and, if applicable, president’s memory book

  • Displays or presents brief overview of PTSA year at meeting near the end of the school year

Standing Chairs



A PTA/PTSA Graduation/Prom Night event is coordinated by a committee whose chairman is an appointed or elected member of the executive board. The committee members can include other members of the board, the principal, a faculty member, the president (ex officio) and other PTA members appointed by the president. The major responsibility of this committee is to provide a safe, healthy, legal and supervised recreational event for students in cooperation with the community. A secondary responsibility may be to raise necessary funds to host the event.





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