PTSA Leader Positions

PRESIDENT

  • Oversees and coordinates the work of an executive board to run a PTSA effectively

  • Presides at PTSA board and association meetings

  • Serves as the official contact, communicator and representative of a PTSA

  • Designated as an authorized signer for PTSA checks, contracts and authorizations for payment

  • Serves as ex-officio member of all committees except the nominating committee

  • Works with other PTSA leaders to connect families, school and community to support student success​

 

 

1st EXECUTIVE VICE PRESIDENT - WAYS AND MEANS

 

  • Works as the primary aide to the president

  • Helps lead a PTSA towards specific goals consistent with PTSA purposes and policies

  • Performs president’s duties in his or her absence

  • Carries out other duties outlined in unit bylaws and standing rules or as assigned

 

2nd EXECUTIVE VICE PRESIDENT - MEMBERSHIP

The PTA membership vice president works with the membership committee to plan the annual membership campaign. The membership vice president is responsible for creating and implementing a membership plan, promoting membership throughout the year, providing membership reports at PTSA board and association meetings, collecting dues, and distributing membership cards.

 

3rd EXECUTIVE VICE PRESIDENT - GRAD NIGHT

A PTA/PTSA Graduation/Prom Night event is coordinated by a committee whose chairman is an appointed or elected member of the executive board. The committee members can include other members of the board, the principal, a faculty member, the president (ex officio) and other PTA members appointed by the president. The major responsibility of this committee is to provide a safe, healthy, legal and supervised recreational event for students in cooperation with the community. A secondary responsibility may be to raise necessary funds to host the event.

 

RECORDING SECRETARY

 

  • Takes minutes at board and association meetings

  • Co-signs formal papers with president: authorizations for payment, resolutions and formal letters

  • Handles PTA correspondence as directed by the president

  • Maintains and preserves PTA records and important documents to pass on at the end of the term

 

TREASURER

 

  • Maintains permanent records to track unit funds and financial transactions

  • Chairs budget committee and prepares annual budget for adoption by the association

  • Pays all PTA bills as authorized by board or association

  • Prepares reports for every board and association meeting and an annual financial report

  • Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates

 

Attachments:

 

FINANCIAL SECRETARY

  • Works closely with the treasurer and other financial officers in handling PTA funds

  • Keeps a record of all PTA funds collected, deposited and disbursed

  • Prepares monthly and annual financial reports

AUDITOR

  • Audits the books and financial records of a PTSA to determine their accuracy

  • Presents written reports on audits to the board and the association for adoption

  • Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws

  • CAPTA Job Description

 

PARLIAMENTARIAN

 

 

  • Assists the president to manage meetings and advises on parliamentary procedure

  • Chairs bylaws committee to review unit bylaws each year and revise bylaws every three years

  • Arranges nominating committee’s first meeting, providing information on nomination and election process

 

Attachments:

 

 

HISTORIAN

 

  • Captures, assembles and preserves record of activities and achievements of a PTSA

  • Collects volunteer hours for PTSA meetings and events

  • Completes and submits the PTSA Unit-Annual Historian Report to council/district PTSA

  • Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever

  • Copies for minutes, procedure book and, if applicable, president’s memory book

  • Displays or presents brief overview of PTSA year at meeting near the end of the school year

 

Attachments:

 

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